Contracts

Policy Statement

Business Contracts
All College business contracts including, but not limited to, purchase agreements, rental agreements, facility use agreements, leases, independent contractor agreements, maintenance agreements, and memorandums of understanding must be submitted to Purchasing Services for review and determination of the appropriate signing authority. This requirement applies to all agreements, including those that do not involve the exchange of funds between the College and an external party.

Purchasing Services will route agreements to the Vice Chancellor for Legal Affairs for legal review, when necessary, prior to execution.

Purchasing Services is responsible for maintaining all executed business contracts.

Signing Authority
The Vice Chancellor for Administrative Services, acting under the authority of the Chancellor, is designated as the College’s primary business signing authority.

This authority is delegated as follows:

• Associate Director of Purchasing is authorized to sign business contracts with a total value of less than $25,000
• Chief of Procurement and Contracts is authorized to sign business contracts with a total value of less than $100,000.
• Executive Director for Financial Operations is authorized to sign contracts with a total value of less than $200,000.
• Executive Director for Facilities and Operations is authorized to sign construction contracts, including AIA documents, in consultation with the Chief of Procurement and Contracts, provided that a Purchase Order has been issued with the approval of the Vice Chancellor for Administrative Services.

Any financial or business agreement not signed by one of the individuals listed above, within the limits of their delegated authority, is considered an unauthorized and invalid commitment made in violation of College policy. The individual who signs such an agreement assumes full personal responsibility for the obligation.

Professional Services
The College encourages the use of professional services and specialized expertise not available from regular employees when such services provide the most efficient, effective, and economical means of meeting College needs.

Procurement of professional services is subject to competitive bidding requirements based on the applicable dollar thresholds. In certain circumstances, the selection of consultants and the scope of their services may be determined by the Chancellor, the Vice Chancellor for Administrative Services, or their designee.

The competitive bidding process may be waived when circumstances make it impractical or contrary to the College’s best interest. Any such waiver must be fully documented, approved by the Chancellor or the Vice Chancellor for Administrative Services, and submitted to Purchasing for retention and compliance purposes.

Change Log

• 08-21-1980  Approved (3.5.1)
• 08-21-1980  Approved (3.5.3)
• 07-26-1990  Revised (3.5.1)
• 07-26-1990  Revised (3.5.3)
  
• 09-26-1991  Revised (3.5.1)
• 07-01-2018  Effective date (formerly 3.5.1 and 3.5.3)
• 02-16-2026  Revised
• 02-23-2026  Revised and Approved by Executive Council

Print This Page